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Administrative Assistant II
Category: Other
  • We need you for Full-Time
  • Your pay will be discussed at your interview
  • Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Job code: lhw-e0-90669609

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Texas State University

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  11 Views, 0 Applications  
Administrative Assistant II
Posting Information
Posting Number2018396
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Asst II
LocationRound Rock
DepartmentRound Rock Campus
Recruitment TypeDepartment Employees Only
Monthly Salary$ 2,890.19
Job CategoryNon-Exempt
+ Experience using enterprise financial software such asSAPto create budgets, manage spending, procure materials and services & perform other financial transactions.
+ Knowledge of university policies and procedures and government accounting principles.
+ Interpersonal skills to interact effectively with diverse customers at different organizational levels.
+ Skills creating Microsoft Excel workbooks to analyze and report valued business information.
+ Ability to manage multiple priorities and meet time sensitive work deadlines.
+ Willingness to assist in managing the routine operations of the department including answering phones, greeting visitors, and other duties as requested.
Preferred Qualifications
+ 1 or more years of experience working in an administrative support role in higher education.

Job Description

Responsible for department budgeting, spending, procurement, invoicing, collections, open encumbrances, reports & records retention. Coordinates Round Rock Campus professional development broadcasts.

Job Duties

+ Prepares department and Round Rock Campus Faculty Incentive Program travel requests and expense reports.

+ Prepares department annual spending plans.

+ Reports and analyzes monthly department spending.

+ Represents department at Financial Services meetings.

+ Procures department materials and services.

+ Performs department interdepartmental transfer transactions.

+ Prepares department monthly procurement card logs.

+ Manages department open encumbrances and coordinates annual accounting close.

+ Invoices room rental customers and manages collections.

+ Coordinates professional development training courses broadcast to the Round Rock Campus.

+ Coordinates department annual records retention and disposal review.

+ Prepares department reports.

Additional Information to Applicants

Job Open Date06/05/2018

Job Close Date

Job Close Date (Posting closes at midnight)06/12/2018

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:30AM

Normal Work Hours End5:30PM


Legal and Required Notices

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans' status, sexual orientation, gender identity or expression.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is anEOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

o Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!o Generous paid time off: vacation, holidays, sick days and many more!o Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensiveFREEwellness programo Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courseso An inclusive Bobcat community: join our many social networks offered on and off-campuso Retirement peace of mind:TRSpension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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